Manual data entry is the slowest, most tedious part of bookkeeping — and the easiest place to make mistakes. SQL AI Easy Scan removes it. You send an invoice, bill or receipt, and SQL Account's AI reads the document and auto-fills the entry — supplier, date, amount, tax and more — in seconds. Your team reviews and posts, instead of typing everything from scratch.
What is SQL AI Easy Scan?
SQL AI Easy Scan (also searched as SQL AI Scan) is an AI-powered OCR feature built into SQL Account. Instead of keying every purchase invoice and receipt by hand, you upload or forward the document and the AI extracts the important details automatically. It handles images, electronic PDFs, printed documents and even handwritten receipts with high recognition accuracy.
The result is genuinely AI accounting software in daily use: less typing, fewer keying errors, and a digital, audit-ready copy of every document stored alongside the entry.
How SQL AI Easy Scan works
The flow is designed to fit how businesses already share documents:
- Send the document. Snap a photo, upload a file, or forward an invoice or receipt — including straight through WhatsApp.
- AI reads it. SQL AI Easy Scan runs AI OCR on the file and extracts the key fields automatically.
- Fields auto-fill. Supplier name, document number, date, description, amount and tax are populated for you within seconds.
- Review and post. You check the prepared entry and post it. The original file stays attached and stored, audit-ready.
While files are processing, SQL Account shows their status clearly — so you always know what has been read successfully and what needs another look.
What the AI extracts automatically
From a single invoice, bill or receipt, SQL AI Easy Scan can pull:
- Supplier / vendor name
- Invoice or receipt number
- Document date
- Line description(s)
- Amount
- Tax
Because the details are extracted rather than retyped, you cut out a whole category of manual keying errors — and your staff spend their time reviewing, not transcribing.
Why it matters for LHDN e-invoicing
With LHDN e-invoicing now mandatory for more Malaysian businesses, the pressure on your bookkeeping only grows. SQL AI Easy Scan speeds up the data-capture side: documents are read, digitised and stored automatically, keeping your records tidy and audit-ready. Paired with SQL Account's direct connection to the MyInvois system for submitting and validating e-invoices, you get a workflow that keeps compliance running in the background while your team keeps working the way they always have.
Who gets the most out of SQL AI Scan
- Busy SMEs drowning in supplier invoices and petty-cash receipts.
- Remote and on-the-go staff who can send receipts by WhatsApp the moment they get them.
- Freelancers and accountants receiving client documents digitally, ready to process instantly.
- Retail, F&B and service businesses with high volumes of small transactions to capture.
Get SQL AI Easy Scan set up with a local Klang Valley team
At DLS Technology, we're an authorised SQL Account & SQL Payroll dealer based in the Klang Valley. We help businesses in Kuala Lumpur, Petaling Jaya, Shah Alam, Klang and Subang Jaya turn on SQL AI Easy Scan, set it up around how your team actually works, and train your staff so they're confident from day one — on-site or remotely. And because we're local, you get a real person for after-sales support, not a ticket queue.
Frequently asked questions
What is SQL AI Easy Scan?
It's an AI OCR feature inside SQL Account. You send an invoice, bill or receipt — even a photo or a WhatsApp message — and the AI reads it and auto-fills the entry (supplier, document number, date, description, amount and tax) in seconds, so you barely have to type.
Can SQL AI Easy Scan read photos and handwritten receipts?
Yes. It recognises images, electronic PDFs, printed documents and even handwritten receipts using AI OCR with high accuracy, then extracts the key fields for you to review before posting.
How does SQL AI Scan work with WhatsApp?
Staff, freelancers or clients can send invoices and receipts through WhatsApp. SQL AI Easy Scan picks up the file, runs AI extraction and prepares the entry — so remote teams can capture expenses on the go without keying anything.
Does SQL AI Easy Scan help with LHDN e-invoicing?
It speeds up the data-capture side. Documents are read and stored digitally and kept audit-ready, which makes staying compliant far less manual. SQL Account also connects directly to the LHDN MyInvois system for submitting and validating e-invoices.
How do I get SQL AI Easy Scan set up in Malaysia?
As an authorised SQL Account dealer in the Klang Valley, DLS Technology can set up SQL AI Easy Scan, connect it the way your team works, and train your staff — on-site or remotely across Kuala Lumpur, Selangor and the wider Klang Valley.